Skip to Content
Coding House
Talk to Us

AI Document Organizer

Photos, PDFs and voice notes turned into sorted, reminded cards

Client
AI Productivity Startup
Industry
Productivity
Platform
iOS & Android
Timeframe
3.5 months
Home screen with life buckets and due items

About project

An AI mobile app that turns photos, PDFs, voice notes and text into structured cards, files them into 15 life buckets and reminds users before anything is due.

Licenses, receipts, warranties, medical letters and tax notices end up in drawers, inboxes and notes apps. The founder wanted one place that sorts them without any manual filing.

Users snap a photo, upload a PDF, dictate or type, and the app turns it into a card with the fields that matter, routed to the right life bucket.

Google PlayWebsite

Challenges & Solutions

Challenges

Language models are not deterministic, but users expect the same document to produce the same fields and land in the same bucket every time, without AI costs eating the subscription.

Solutions

Cloudflare Workflows run a multimodal extraction pipeline with strict schema validation, nonce wrapping and prompt injection guards, so field extraction and bucket routing stay consistent.

Semantic and voice search spend monthly AI actions, while a simple keyword search costs nothing. RevenueCat enforces Basic and Premium quotas, and anonymous sign-in lets people try everything before creating an account.

Main functionality

AI Life Management: From Paper Chaos to 15 Self-Sorting Life Buckets

Multimodal capture
Cards from photos, PDFs, voice dictation and plain text.
15 life buckets
Money, Health, Work, Auto, Travel and more, sorted automatically.
Smart reminders
Full recurrence rules for due dates and expirations.
Dual search
AI semantic and voice search next to free instant search.
Zero retention mode
Original files purged once the card is extracted.

Results

15
auto-sorted life buckets
3.5 mo
to production
80%+
database test coverage
  • Approved on the App Store and Google Play and live in production
  • Sub-second card rendering and search on large card sets
  • Fully automated subscription, quota and entitlement handling
  • Anonymous users upgrade to Apple or Google accounts without losing data

Technical implementation

  • Flutter with BLoC, Either based failure handling and shimmer loading
  • Firebase for auth, storage, cron reminders and RevenueCat webhooks
  • Supabase Postgres with row level security and security invoker RPCs
  • pgTAP suite above 80% statement coverage plus Vitest and Deno tests

Industries

Services

Solutions

Technologies

More use cases

Talk to Us

Have a similar project in mind?

Let's discuss your idea and find the right solution for your business.

Talk to Us