# Workforce Management Platform Case Study

> Canonical page: https://codinghouse.biz/use-cases/workforce-management-platform
> Language: en-US. Publisher: Coding House Studio LLC. Site map: https://codinghouse.biz/sitemap.md

**Workforce Management for Field Retail Sales Teams**

A workforce platform for field retail sales teams: managers build and publish weekly store schedules, reps clock in automatically by geofence, and hours arrive as payroll-ready timesheets.

- Client: Field Retail Sales SaaS
- Platform: iOS, Android & Web
- Timeframe: 6 months
- Industries: [Workforce Management](https://codinghouse.biz/industries/workforce-management.md)
- Services: [Mobile App Development](https://codinghouse.biz/services/mobile-app-development.md), [Web App Development](https://codinghouse.biz/services/web-app-development.md), [Backend & Cloud](https://codinghouse.biz/services/backend-and-cloud.md), [UI/UX Design](https://codinghouse.biz/services/ui-ux-design.md)
- Solutions: [Scheduling & Time Tracking](https://codinghouse.biz/solutions/scheduling-and-time-tracking.md), [Real-Time Location Tracking](https://codinghouse.biz/solutions/real-time-location-tracking.md), [Admin Dashboards & CMS](https://codinghouse.biz/solutions/admin-dashboards-and-cms.md), [Analytics & Dashboards](https://codinghouse.biz/solutions/analytics-and-dashboards.md)
- Technologies: [Flutter](https://codinghouse.biz/technologies/flutter.md), [Next.js](https://codinghouse.biz/technologies/nextjs.md), [Supabase](https://codinghouse.biz/technologies/supabase.md), [Firebase](https://codinghouse.biz/technologies/firebase.md), [Cloudflare](https://codinghouse.biz/technologies/cloudflare.md), [Google Maps](https://codinghouse.biz/technologies/google-maps.md), [Stripe](https://codinghouse.biz/technologies/stripe.md)

## About

Field reps visit retail stores every week, and their managers need to know who is where, for how long, and what to pay. Before the platform this lived in spreadsheets, group chats and manual totals.

We built the rep app for iOS and Android and the web portal managers run the business from: scheduling, live attendance, timesheets, requests and team insights.

## Challenge

Clock-ins had to be reliable without reps remembering to tap a button, in the background and on battery, while managers needed live staffing during the day and payroll-ready numbers at the end of the week.

## Solution

The app detects when a rep arrives at and leaves a geofenced store and clocks them in and out automatically, with a verifiable location history for every shift and instant alerts for missed clock-ins.

Managers build the week in a schedule with rep and store views, publish it straight to the app, and get weekly timesheets with drive time and a shift-by-shift breakdown, plus scheduled exports to their inbox.

## Main functionality

- **Schedule builder**: Rep and store views of one week, published to the app in one action.
- **Geofenced attendance**: Automatic clock-in and clock-out at each store, with live staffing.
- **Automated timesheets**: Weekly summaries with drive time, ready for payroll and exports.
- **Request dashboard**: Sale transfers and time off approved or declined in one place.
- **Team insights**: Headcount trends, separations and a growth chart of the leadership layers.

## Results

- Clock-ins happen at the store, without reps tapping a button
- Managers see live staffing during the day and payroll-ready hours at the end of the week
- Schedules, requests and team changes handled in one platform instead of spreadsheets

- 80%+: fewer payroll inquiries
- 2: views of one weekly plan
- 1: action publishes the week

## Technical implementation

- Flutter apps for iOS and Android with background geofencing that clocks shifts in and out
- Next.js portal on Cloudflare with Supabase, row level security and Edge Functions
- Queued and scheduled exports, so large weeks never block the portal

## Screenshots

- Weekly schedule with reps against the days of the week: https://codinghouse.biz/_next/static/media/wm_schedule_rep_view.21aa6b97.webp
- Store view of the same week with reps assigned to each store: https://codinghouse.biz/_next/static/media/wm_schedule_store_view.778b70e7.webp
- Live clock-ins with a daily location map of the stores: https://codinghouse.biz/_next/static/media/wm_live_activity_map.71cdfda9.webp
- Weekly timesheet per rep with first in, last out and overtime: https://codinghouse.biz/_next/static/media/wm_timesheets.caf0beae.webp
- Sale transfer and time off requests with approve and decline: https://codinghouse.biz/_next/static/media/wm_requests.a99fafad.webp
- Headcount gains and losses with a separation overview: https://codinghouse.biz/_next/static/media/wm_headcount_separation.5d02a2af.webp
- Team dashboard with a growth chart of the leadership layers: https://codinghouse.biz/_next/static/media/wm_dashboard_growth_chart.d6820edd.webp
- Rep app with the published weekly schedule: https://codinghouse.biz/_next/static/media/wm_mobile_schedule.ac2591db.webp
- Rep app with hours for each day of the week: https://codinghouse.biz/_next/static/media/wm_mobile_timesheet.c30a3d0a.webp

## Contact

- Email: studio@codinghouse.biz
- Book a 30 minute call: https://calendly.com/codinghouse/30min
- Contact form: https://codinghouse.biz/#contact